Privacy Policy

This information has been produced to help you understand everything you need to know about the way Ampthill Dental Practice, Miss K Saxby and Associates collects, uses, and shares personal data, what your legal rights are and how to exercise them.

We hope you'll take some time to read this document; we've tried to keep it all as simple as possible and to avoid jargon, and we'll make our best efforts to keep you informed if there are any changes to the way we process your personal data in the future.

Ampthill Dental Practice, Miss K Saxby and Associates takes its responsibility for protecting your data very seriously and we do advise you get to know our practices. If there's anything here you don't understand, or if you want to ask any questions, please feel free to contact us.

Who is the Data Controller?

We are Ampthill Dental Practice, Miss K Saxby and Associates

Registered address: 19 Dunstable St, Ampthill, Bedford MK45

In this document Ampthill Dental Practice, Miss K Saxby and Associates may be referred to as "we", "us", or "our".

What kinds of Personal Data does Ampthill Dental Practice, Miss K Saxby and Associates Process?

Ampthill Dental Practice, Miss K Saxby and Associates collects personal data for various purposes; with that in mind we have created a list of the types of personal data that we may collect, either directly from yourself or from other sources, in order to achieve those purposes.

The kinds of personal data we may collect include:

Patient / Subject Name, address, DOB, telephone, email, health information, emergency contact details, occupation
Supplier / Trader Name, address, telephone, email, bank details
Sub-Contractor Name, address, telephone, email, bank details

What are the reasons Ampthill Dental Practice, Miss K Saxby and Associates collects Personal Data?

Legal Obligations

Ampthill Dental Practice, Miss K Saxby and Associates uses personal data firstly to fulfil any contractual obligations that exist between us and yourself. Where we request personal data be provided to enter into, or meet the terms of any such contract, you will be required to provide the relevant personal data or we will not be able to deliver the goods or services you want. In such cases the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.

We are required by law to process personal data for purposes relating to our legal obligations, these include:

To provide for our financial commitments, or to relevant financial authorities.
To comply with regulatory requirements and any self-regulatory schemes.
To carry out required business operations and due diligence.
To cooperate with relevant authorities for reporting criminal activity, or to detect and prevent fraud.
To investigate any insurance claims, claims of unfair dismissal, claims of any kind of harassment or of discrimination, or any other claim whereby the organisation may have to defend itself.

Legitimate Interests

Ampthill Dental Practice, Miss K Saxby and Associates may process Personal Data for any of the following purposes, which are considered to be within our legitimate business interests:

To provide goods and services where it has been requested,
To inform customers of goods and services we provide or offers that may interest them,
To improve the quality of the services we offer, and to better understand customers' needs by requesting feedback, or reviews of the services provided, or sending survey forms,
To send notifications of any changes to the goods and/or services provided that may affect people,
To improve the organisations website so content is delivered more efficiently,
To protect the organisations assets

Vital or Public Interests

Ampthill Dental Practice, Miss K Saxby and Associates may intend to process Personal Data for the following reasons where it is done so either in your Vital Interests, or where it would be considered within the Public Interest:

To preform emergency medical procedures

Special Category Personal Data

Ampthill Dental Practice, Miss K Saxby and Associates may intend to process the following kinds of Special Categories of Personal Data:

Data concerning health information

Where Special Categories of Personal Data are processed, one or more of the following lawful basis shall apply:

That the personal data has been manifestly made public by the individual.

It is necessary for preventive or occupational medicine, for the assessment of the working capacity of an employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems or pursuant to contract with a health professional.

Where does Ampthill Dental Practice, Miss K Saxby and Associates obtain Personal Data from?

We will collect personal data directly from you in various ways. This could include when you complete an online form, or if you provide the data directly to a representative of Ampthill Dental Practice, Miss K Saxby and Associates.

Who will Ampthill Dental Practice, MIss K Saxby and Associates share your Personal Data with?

To achieve the above stated purposes for which we process your personal data, we may have to share your personal data with certain third parties.

The kinds of third parties we may share your personal data with include:
Organisation where it is necessary to provide goods or services.
Organisations where it is necessary to setup various resources.
Regional and/or local government authorities.

The specific types of third-party Ampthill Dental Practice, Miss K Saxby and Associates may share your personal data with include:

IT Service Providers To properly manage the companies systems and procedures Dental Labs To provide essential services

We shall make all reasonable efforts to ensure that any third-party we share your personal data with is also compliant with data protection law.

Where will Ampthill Dental Practice, Miss K Saxby and Associates store your Personal Data?

Ampthill Dental Practice, Miss K Saxby and Associates will not transfer your personal data to any country other than those that have been granted an adequacy decision under the General Data Protection Regulation.

We may however share your personal data with third-party organisations who then transfer the data. We shall take all reasonable measures to ensure those third parties are also compliant with data protection law.

How long will Ampthill Dental Practice, Miss K Saxby and Associates keep your Personal Data?

We will keep your personal data only for as long as required to achieve the purposes for which it was collected, in line with this privacy notice.

The following criteria are what determine the period for which we will keep your personal data:

Until we are no longer required to do so to comply with regulatory requirements or financial obligations.
Until we are no longer required to do so by any law we are subject to.
Until all purposes for which the data was originally gathered have become irrelevant or obsolete.

Your Rights, Our Responsibility

There are several rights granted to you immediately upon providing us with your personal information; some of these are mentioned above. We'd like you to know that at Ampthill Dental we take your rights seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.

The Right of Access

This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.

If you would like access to the personal data we have about you, we ask that you contact us using the details below.

The Right to Rectification

This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.

The Right to Erasure

Otherwise known as the 'right to be forgotten', this given you the right to request your personal data be deleted.

This is not an absolute right; if you were to request that we erase your personal data, we would erase as much of that data as we could but may have to retain some information if it is necessary.

Were we have received a request for personal data to be erased, if it is necessary for us to retain some of that information we shall ensure that the remaining data is used only when and where it is absolutely necessary.

The Right to Objection

The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal data you may do so freely.

The Right to Complain

We will always try to maintain the highest standards and encourage the confidence our customers have in us as an organisation. To achieve this, we request that any complaints be first brought to our attention so we can properly investigate matters. If you would like to complain about Ampthill Dental to a regulatory body, you may do so by contacting your local data protection supervisory authority.

NHS National Data Opt-Out

Information about your health and care helps the NHS to improve your individual care, speed up diagnosis, plan your local services and research new treatments. In May 2018, the strict rules about how this data can and cannot be used were strengthened. You can choose whether your confidential patient information is used for research and planning. To find out more visit: https://www.nhs.uk/your-nhs-data-matters/

Ampthill Dental Practice, Miss K Saxby and Associates Contact Details

Ampthill Dental Practice Wilmington Lodge, 19 Dunstable Street, Ampthill, Bedfordshire, MK45 2NJ 01525 403 205

info@ampthilldentalpractice.co.uk

Who is the Ampthill Dental Data Protection Officer?

Ametros Group Ltd
Lakeside Offices, Thorn Business Park
Rotherwas Industrial Estate
Hereford
Herefordshire
England
HR2 6JT
0330 223 2246
dpo@ametrosgroup.com
www.ametrosgroup.com